Community Action Partnership of North Alabama



Partnership staff may log in to any of the employee-only sites through the below links. Login information for employees is not affected by the website update. Please use your existing usernames and passwords for all sites.

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(Click on image to visit Job Postings)

Links for Your Start Menu or Desktop

Don't get caught off-guard!  Add these links to your Windows Start Menu or your Desktop to easily access them should our website be inaccessible due to server issues.

EWS Timesheet (

Outlook Email (


Employee-only sites:




Human Resources Policies and Procedures 2.23 (Human Resources Records) states that:

The Partnership ensures the proper handling of, and limiting Partnership liability of, confidential information and paper records pertaining to employees and their personnel matters.


1. Records are in file cabinets in a secure location and secured electronic files and access is controlled and will be authorized by the Human Resource Director.
2. Employee files will not leave the premises unless required by law or necessary for legal matters. 
3. Human Resources is responsible for creating and maintaining employee personnel files. Main employee files should have a separate file for each employee and may include information such as the following:

a. Employment application
b. Job description 
c. Employee classification (exempt from overtime or non-exempt)
d. Hire date
e. Employee authorization for release of information
f. Employee signature acknowledging receipt and review of policies and procedures
g. Employee résumé
h. Education
i. Performance appraisal
j. Discipline
k. Grievances
l. Performance goals and reviews
m. Scheduled training and completed training records

4. In addition, a separate fiscal file for each employee may include information such as:

a. Personnel action form
b. W-4 Form
c. A-4 Form
d. I-9 Form
e. Driver licensee
f. Social Security Card
g. E-verify documentation
h. Direct Deposit Form
i. Christmas Club Account Form
j. PEEHIP Enrollment Form
k. Retirement and Beneficiary Information

5. Medical Records will be kept in a separate file.

6. Employees are responsible for notifying Human Resources and Fiscal immediately via the Employee Web Services Portal or electronically through email and/or scanned documents if there is a change in any of the following information:

a. Legal name
b. Home mailing address
c. Telephone number
d. Marital status
e. Number   of tax exemptions on the W-4 form

f. Insurance classification
g. Emergency contacts
h. Beneficiary changes
i. Driving record or status of driver's license, if operating any Partnership vehicles or personal vehicle for business purposes.
j. Military or draft status
k. Training certificates
l. Professional license

Failure to inform of personal data changes may have a significant impact on benefits and the ability to contact the employee or a family member in the event of an emergency.

7. Detailed personnel information is accessible only on a “need to know” basis. Anyone requiring access to an employee’s file should contact the Human Resource Director in writing.
8. Employee files must be reviewed in the Human Resource offices.
9. Employees should not provide references or any comments, written or verbal, to individuals requesting information on current or former employees. All requests for information should be referred to Human Resources.
10. Only basic employment information (i.e., dates of employment, title of position held, and confirmation of salary) for employment verifications and those requests meeting legal requirements will be provided by Human Resources.
11. Detailed information is not to be released to anyone outside the Partnership without prior written consent by the employee. Exceptions will only be made as required by law as in the case of subpoenas or other court orders.
12. Employees have the right to review, but not to copy, their file contents. With reasonable advance notice, employees may review their own personnel files at the Central Office on the employee’s own time and in the presence of an individual appointed by the Partnership. Employees who wish to review their own file should make a written request to the Human Resource Director. The Partnership will endeavor to fulfill the request within seven (7) business days of the written request.

Exceptions to this include:

a. Letters of reference
b. Materials relating to employer staff planning and business development.
c. Information of a personal nature about another person, the disclosure of which could constitute an unwarranted invasion of privacy.
d. Investigatory or security records maintained by the employer to investigate employee misconduct or other conduct that could be harmful to the Partnership.



















Children's Services 2017-18 Program Data Reports

Our Children's Services Programs are required to report data related to program performance each year.  Below are the most recent (2017-18) Program Improvement Plans (PIP), Self-Assessment, and Program Goals Data. 
Click on the thumbnails to access the PDFs for each document.

Program Improvement Plan Cover    





Program Improvement Plan            Self-Assessment (Approved by Board on August 23, 2018)











Program Goals Data (Pages 1 and 2)

*** REMINDER: Payday for all Partnership employees is on Friday of the pay week.  Although most direct deposits post on Wednesday of any pay week, paychecks are considered 'on time' if posted by close of business on the Friday of the respective pay week.***


Children's Services Organization Chart (November 2018)







Insurance and Retirement:

Click here for the PEEHIP Healthcare Screen Form

PEEHIP Health Form

Click here for information relating to health insurance (PEEHIP) and retirement (TRS/RSA).


Employee Help Page:

Click here for website helpful hints or use the Employee Help link from the left In This Section menu.

Employee Help


Click here to find your answers to Frequently Asked Questions or use the FAQs link from the In This Section menu.









PEEHIP is now offering 24/7 access to a nation-wide network of U.S. board-certified and state-licensed primary care physicians, pediatricians and family medicine doctors through telephone or video conferencing visits.  Employees will need to create an account online, or call 855-477-4549, before utilizing the service.  Once signed up, follow the steps to quickly seek treatment for yourself or a covered dependent.

Click the button to create a Teladoc account.  
























[NOTE: The employer or insurance provider will be PEEHIPDo not enter the agency name in the field labeled 'COMPANY NAME'.]

To learn more, visit the PEEHIP website here:



Employee Vacation Calculation Table

Completed Months of Service on

January 1


Up to 185 Work Days

Up to 205



Up to 230



Up to 245



Up to 260 Work Days

New hire/Less than 1 Year







1 – 60 Months






10 Days

61 – 120 Months






15 Days

121 – 180 Months






20 Days

181 Months or More






25 Days